How Wedding Planners Can Make Their Job Less Stressful
Planning a wedding is a HUGE job – so if you arrange these once-in-a-lifetime events for a living you might find yourself feeling overwhelmed.
Even if you have a lot of experience as a wedding planner and many happy previous clients in your portfolio, this job can still be stressful. There are a lot of details to figure out, plenty of logistics to navigate, and pressure to make the day completely perfect.
However, there are some things that you can do to make your job as a wedding planner a little less daunting. The next time you are feeling overwhelmed, try these 6 strategies to reduce stress and make your clients happier.
TAKE MORE TIME TO UNDERSTAND CLIENT NEEDS
One of the most important steps in the wedding planning process is to spend a lot of time with your clients. You need to better understand what they are looking for in order to deliver it to them. The more time you spend in this stage of the process, the more time you will save in other stages. Plus, there will be less going back and forth to get things right.
The key is to clarify a vision for the wedding from the outset. Ask for lots of input so that you know exactly what you clients are envisioning. Don’t be afraid to ask a lot of questions at this point – it will save you time later. Encourage them to bring in photos and other inspiration so you can get a crystal clear idea of what they want.
It is also absolutely essential to be clear about your customer’s budget from day one. You don’t want to be suggesting wedding ideas that are way out of their price range. That is a big waste of time for everyone.
It’s never too early to get a start on wedding planning. The more time you have to plan a wedding, the less stressful it will be. You can take your time working with each couple to figure out the details with minimal time constraints. Plus, you’ll have a better selection of venues and vendors because you are booking so far in advance.
It is a good idea to sit down with your client right away and map out important dates and deadlines for the wedding. Work backwards from the wedding date to make sure that you have every aspect of the day figured out well in advance. This way, there will be no delays or rushing around at the last minute.
USE APPS TO ORGANIZE THE CHAOS
When planning a wedding, there are so many little details that you have to keep track of, and it can really help to use an app to help you remember everything. That way, you don’t have to deal with 1,483 to-do items bouncing around inside of your brain.
There are quite a few different apps out there that are incredibly useful for wedding planners. The well-known wedding website “The Knot” has a Wedding Planner App that features checklists, a personalized wedding countdown, and the ability to search through over 250,000 wedding vendors.
Another very helpful app for wedding planners is Evernote. It allows you to saves notes, images, emails, web pages, and more to one convenient place. From there, you can organize everything by tags. It makes it much easier to collect everything that matters in one place and find it when you need it, quickly.
For more great wedding planning apps – check out this list of the top 10 apps for planning a wedding from The Knot.
WHEN YOU HAVE A GREAT VENDOR – DON’T LET THEM GO
In your role as a wedding planner you are a one-stop-shop. You are responsible for providing each couple with everything that they need. You also have to ensure that everything from the wedding dress to the invitations and the decorations is taken care of without a hitch.
This can be a lot to handle, but when you find smart and reliable vendors to work with, it will make your job so much less stressful. Some vendors, like Traveler’s Q, will even pay you to take on your work. It’s worth it to look into outsourcing some of the more stress-filled items on your checklist to free up time for other things.
Once you find a great vendor that you can rely on to deliver an excellent service, use them whenever you can! You’ll get to understand each other, and the working relationship will become smooth and easy. These kinds of valuable partnerships will save you the hassle of searching for a new vendor every time or having to get to know a new vendor’s services, requirements, or work ethic.
BE PREPARED FOR MISHAPS
One of the most important things you can do as a wedding planner is understand that things will not always go perfectly. Even if you do everything right, there are a lot of factors involved in planning a wedding, and there is always a chance something will go wrong.
If you let the little things become stressful, your job as a wedding planner will start to drive you insane (or you will start resenting it). Instead, make sure that you are as prepared as possible and have the right attitude when things going wrong. Expect that things won’t be perfect and have a plan for what to do when disaster strikes. Then on the day itself, take a deep breath, relax, and roll with it.
These are just a few of the ways that you can reduce your stress levels and make your job as a wedding planner a little easier. It can be a challenge, but when everything comes together on the big day and you create a beautiful memory for a happy couple – all of your hard work is worth it.